About Us
We are a fast-growing luxury bridal boutique in Singapore, representing some of the world's leading international bridal designers. At the heart of our company is a commitment to exceptional client experience, operational excellence, and creating unforgettable moments for our brides.
As we scale towards becoming a leading luxury bridal group in the region, we are looking for a highly meticulous, proactive and accountable Finance & Admin Senior Executive to strengthen our operational backbone and support the next stage of growth.
The Role
This is not a traditional back-office admin role.
We are looking for someone who is highly organized, operationally sharp and financially meticulous — someone who thrives in a fast-paced luxury service environment and takes ownership over both financial accuracy and administrative excellence.
You will play a key role in ensuring smooth day-to-day finance operations, accurate reporting, payment tracking, operational coordination and process enforcement across departments.
This role is ideal for someone who:
- enjoys creating structure and order
- is highly dependable and detail-oriented
- takes initiative instead of waiting to be instructed
- is comfortable following up firmly with departments when required
- wants to grow into a future finance operations or management role
Key Responsibilities
Finance Operations
- Prepare and process invoices, receipts and payment records accurately
- Monitor outstanding invoices and follow up on pending payments
- Track security deposits, refunds and payment schedules
- Reconcile daily sales and payment collections
- Assist with payroll preparation and commission calculations
- Process supplier invoices and vendor payments
- Maintain accurate financial records and filing systems
- Support monthly finance reporting and budgeting processes
- Assist in identifying discrepancies, operational leakages and financial inaccuracies
Administrative & Operational Support
- Manage company documentation, contracts and internal records
- Coordinate HR administrative matters such as leave, onboarding and claims
- Ensure proper filing and organization of operational documents
- Assist with internal process coordination between departments
- Support inventory, purchasing and operational documentation where required
- Coordinate with external vendors, accountants and service providers
Reporting & Process Improvement
- Prepare weekly operational and finance reports
- Maintain KPI tracking dashboards and reporting accuracy
- Help improve workflows and administrative systems
- Ensure SOP compliance and proper documentation practices
- Identify areas for operational improvement and process optimization
RequirementsWe are looking for someone who:
- Is highly meticulous and organized
- Has strong sense of ownership and accountability
- Is proactive and solution-oriented
- Is comfortable handling numbers and administrative details
- Can work independently with minimal supervision
- Is able to multitask in a fast-paced environment
- Communicates clearly and professionally
- Is confident following up and enforcing processes when necessary
Preferred Experience
- 3–6 years of experience in finance, admin or operations support roles
- Experience in luxury retail, hospitality, bridal, beauty or service industries is a plus
- Familiarity with accounting systems such as Zoho Books is advantageous
- Strong proficiency in Google Sheets / Excel
- Experience supporting operational reporting and process coordination is preferrence
Why Join Us
- Be part of a fast-growing luxury bridal brand with strong regional ambitions
- Opportunity to grow into leadership and finance operations management roles
- Work in a high-performance, growth-oriented environment
- Exposure to both finance operations and business strategy
- Supportive and collaborative team culture
- Performance-based growth opportunities and bonuses for strong contributors
Personality Traits
This role is suitable for someone who is:
- Detail-oriented yet adaptable
- Calm under pressure
- Process-driven
- Assertive when needed
- Highly responsible and dependable
- Able to balance accuracy with speed
This role may not be suitable for someone who:
- dislikes structure or administrative work
- struggles with follow-through
- avoids accountability or difficult conversations
- prefers slow-paced environments
