Responsibilities
- Preparation and review of Budget on quarterly basis.
- Variance analysis conducted on budget vs. actual expenditures.
- Prepare overhead and capital expenditure statements, income and expenditure statement and balance sheet.
- Prepare and present financial statements at the end of each financial year as well as to ensure that all journal adjustments and supporting schedules are properly and adequately done for audit purposes.
- Liaise with external and internal auditors on financial matters.
- Ensure that all collections and expenditures are recognised in accordance to Town Council Financial Rules (TCFR) and accounting standards.
- Ensure collections are reported on a timely basis. Coordination with vendors on timely collection. Report on discrepancies or change of reporting requirement if any.
- Payments are within timeline as stipulated in contracts. Study for loopholes and bottlenecks to ensure compliance and recommend for improvement in processes if need be.
- Payments are made in accordance to TCFR ensure budgetary conformance.
- Timely closure of financial systems. Ensure there is proper control and procedure in place.
- Ensure that the ERP system is in place. Study for improvement on processes and recommend where necessary.
- Report to the Finance Committee or its equivalent on performance of investments and compliance monitoring.
- Monitor the fund manager's investment portfolio and arrange for periodic review.
- Ensure arrears management policy is in place and that there are proper control measures.
- Report and control arrears cases and amounts in accordance to Town Council approved policy.
- Prepare the monthly arrears analysis statement and the ageing analysis of cases in arrears for council's management report and EXCO / Finance Committee meetings.
- Monitor the arrears status, and recommend for bad debt written off yearly, and make provisions based on policy. Review and revise if required.
- Attend to enquiries on arrears and assist property managers in the arrangement of the conservancy instalment plan when required.
- Review monthly and yearly reconciliation statements of accounts e.g. debtors, creditors, banks, current, fixed deposits, clearing, etc.
- Ensure that the property tax, GST and income tax returns are submitted according to the statutory requirements.
- Review of taxes and provision to ensure that it is sufficient for yearly basis.
- Ensure the timely and accurate preparation and payment of monthly salary to contract staff and monthly allowances to the Town Councillors.
- Ensure the timely submission of CPF contribution for contract staff to the CPF Board.
- Ensure the timely submission of income information for the contract staff and town councillors allowance to IRAS for the purpose of income tax auto-inclusion scheme.
- Attend Town Council meetings to present and clarify financial matter when necessary.
- Prepare audited statements as per Ministry of National Development (MND) requirements.
- Propose to Finance or Audit Committee on internal and external auditor appointments.
- Engage auditors and plan on financial and internal audit for the financial year.
Requirements
- Recognised degree in accountancy, ACCA or its equivalent.
- Proven working experience as a finance manager in previous roles.
- Preferably over 7 years of relevant finance and accounting related experience and expertise in financial processes, controls, risk management and corporate governance areas. Internal audit and experience in enterprise risk management will also be relevant.
- Qualified Chartered Accountant and prior Big 4 experience preferred.
- Good knowledge of accounting principles and procedures, with experience in creating financial statements and with general ledger functions and the budgeting and period closing process.
- Digitally savvy and competent with finance systems.
- Experienced in dealing with stakeholders such as management, auditors, bankers and consultants.
- Preferably familiar with town council financial management to provide oversight and guidance.
Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.
GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)
EA Personnel No: R1442379 (Jasmine Chin Yan Min)
