Finance & Admin Executive

Job Description & Requirements

Company Overview

We are seeking a responsible and organised Finance & Admin Executive to support finance operations, administrative coordination, and provide executive support to senior management. The ideal candidate should possess strong attention to detail, sound judgement, and the ability to manage tasks independently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

Finance & Accounting Support

• Assist with day-to-day finance and administrative operations

• Process invoices, payments, and expense claims accurately and in a timely manner

• Maintain proper filing and documentation of financial records

• Support accounts payable and accounts receivable functions

• Perform data entry and maintain accurate records in accounting systems

• Assist with bank reconciliations and preparation of financial documentation

• Support month-end closing processes and audit preparation

• Liaise with internal departments and external vendors regarding billing and payment matters

Executive & Administrative Support

• Provide administrative and coordination support to senior management

• Manage schedules, appointments, and meeting arrangements

• Assist in preparing reports, documents, and presentations

• Coordinate travel arrangements, meeting logistics, and event scheduling

• Handle confidential information and documentation with discretion

• Provide coordination support for senior management schedules and related arrangements when required

General Office Support

• Maintain organised records and documentation

• Support general office administration and operational activities

• Perform other finance or administrative duties assigned by management

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or a related discipline. Relevant work experience may also be considered

• Prior experience in finance, administrative, or executive support roles is advantageous

• Basic understanding of accounting principles and financial processes

• Proficiency in Microsoft Office applications, especially Excel and Word

• Experience with accounting software will be an advantage

• Strong organisational and time management skills

• Ability to work independently and manage multiple priorities

• Demonstrates sound judgement, initiative, and problem-solving ability in daily work tasks

• Strong attention to detail and ability to handle confidential information professionally

Preferred Skills

• Experience supporting senior management in administrative or coordination roles

• Ability to anticipate needs and proactively manage administrative tasks