Finance & Accounts Executive

Key Responsibilities

1. Accounting & Compliance

• Prepare and submit GST filings accurately and on time

• Maintain proper accounting records in Xero

2. Accounts Receivable (AR)

• Check customer payments daily and match them to the correct invoices

• Follow up on missing or unmatched payments

• Ensure payment gateways collections are accurate and properly recorded

3. Accounts Payable (AP)

• Review supplier Statements of Account (SOA) and cross-check invoices for accuracy and validity

• Verify that supplier invoices match approved purchase orders or agreements

• Prepare and process supplier payments after proper verification

4. Expense & Claims Management

• Process petty cash claims, staff reimbursements, and payouts

• Ensure claims are supported with proper documentation and approvals

5. Purchase & Payment Controls

• Verify that payments made for purchase orders are accurate and aligned with agreed pricing

• Flag discrepancies or anomalies to management before payment

6. Payroll

• Process monthly payroll accurately and on time

• Ensure salary payments, claims, and deductions are correctly reflected

7. Reporting & Support

• Prepare simple financial summaries when required (e.g. outstanding receivables, upcoming payments)

• Assist management with ad-hoc finance or accounting matters

Requirements

• Diploma or Degree in Accounting, Finance, or related field

• At least 3 years of relevant accounting or finance experience

• Comfortable working with invoices, payments, and reconciliations

• Detail-oriented, organised, and reliable

• Able to work independently and communicate clearly with operations and suppliers