If you're the kind of person who gets a thrill from organised chaos, takes pride in flawless systems, and takes personally responsibility to ensure that a deadline is never missed. You just might be our next File Manager!
This isn't a typical admin job. It's the operational heartbeat of the team. You'll own the files assigned to you and run them like they are your very own, while keeping everything and everyone moving with precision, and confidence.
What You'll Own (Yes - OWN)
- Full responsibility for every file under your name so nothing falls within the cracks.
- Ensuring billing and collection deadlines are met (financial discipline = power)
- Keeping matters laser organised, up to date, and always audit ready
- Tracking timelines like a hawk and making sure deadlines never sneak up
- Filing legal documents promptly and accurately, both digitally and physcially
- Managing client communications with promptness and professionalism
- Coordinating administrative matters across client liaison personnels, colleagues, and third party personnels from Chambers, SIAC, and supplier and service vendors
- Leading and guiding a team of administrative assistants with clarity and confidence
What You Bring to the Table
- Ruthless attention to detail
- Obsession with timelines (you probably have reminders for your reminders)
- A natural sense of ownership - you don't wait to be told twice
- Stellar organisation skills
- Ability to juggle tasks without breaking a sweat
- Prior admin/operations management experience (legal experience = bonus points)
- Comfortable with MS Office and legal tech tools
- Strong communication skills and excellent English proficiency
- Ability to work with a wide range of personalities and professionals
Ready to Raise the Bar
If you're someone who thrives on precision, takes pride in their work, and wants a job where your mastery of organisation actually matters, then we want to meet you.
Apply now or reach out - let's make things happen.
Requirements
- Diploma/Degree in Legal Studies, Business Administration, or related field.
- 2 years of experience in legal support or administration preferred.
- Collaborative team player with excellent written and verbal communication.
- Strong organizational, communication, and time management skills.
- Proficient in Microsoft Office and legal tech tools (e.g., e-Litigation, billing systems).
- Familiar with AI tools like Copilot for drafting and research.
- Detail-oriented, discreet, and able to perform under pressure in a professional environment.
