Job Description & Requirements
We are looking for a specialized File Manager to undertake a variety of supervisory, administrative and clerical tasks. The person will work under the supervision of a Partner and will also provide support in assigned legal cases and manage a team of administrative assistants and legal secretaries.
The goal is to sustain efficiency of all file and case management so as to guarantee reliability and consistency. The role also has a business development aspect to it and the successful candidate will assist the partner to ensure that clients are well managed and the right level of support is provided.
Responsibilities:
- Provide administrative and business development support to one or more lawyers.
- Manage a variety of files with the assigned layer
- Effectively communicate with witnesses, clients, colleagues and partners
- Ensure billing and collection is on time.
- Identify opportunities in every file for partners.
- Identify cross-selling opportunities for partners in other practice groups.
- Greet visitors and perform initial screening of clients
- Attend trials and type minutes
- Write case briefs and synopses of depositions, contracts and testimony
- Conduct thorough statistical/ documentary research
- Source and verify important case intelligence
- Produce and file various legal documents such as appeals, motions or petitions
- Preserve an updated case record system
- Answer phone calls, take notes/messages and redirect calls when appropriate
- Maintain and update inventories of contact details
- Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
- Proven experience as legal secretary or paralegal
- Knowledge of constitution, legal terminology, regulations and court system
- Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software etc)
- Working knowledge of litigation management software systems is a plus
- Proficiency in English
- Outstanding time-management and file management skilll
- Ability to multitask and being comfortable dealing with a diverse pool of people
