Family Office Personal Assistant & Administrator

We are seeking a highly organised, proactive, and trustworthy Executive Assistant / Office Administrator to support a Family Office based in Singapore. This role combines executive support to the Principal and family members with responsibility for the smooth day-to-day running of the office.

The ideal candidate will have strong administrative and coordination skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced and confidential environment.

Key Responsibilities

Executive Support

. Provide full executive assistance to the Principal and family members, including calendar management, meeting coordination, and travel arrangements (both business and personal).

. Manage correspondence, emails, and calls on behalf of the Principal, ensuring timely and appropriate responses.

. Prepare meeting materials, reports, presentations, and briefing documents.

. Support family-related matters such as personal appointments, events, and logistics coordination.

. Liaise with external advisors, service providers, and stakeholders (e.g., banks, lawyers, accountants, investment partners).

Office Administration

. Oversee daily office operations including facilities management, supplies, and vendor coordination.

. Manage general administrative processes such as invoicing, expense tracking, and basic bookkeeping support.

. Ensure efficient filing systems (physical and digital) and maintain confidentiality of sensitive information.

. Coordinate with external service providers for IT, HR, and operations needs.

. Support the onboarding of new staff and maintain employee and office records.

Event & Project Coordination

. Organise and support both corporate and family events, dinners, and travel itineraries.

. Assist in project management and follow-up on key initiatives or investments as directed by the Principal.

. Handle ad-hoc tasks and special assignments as needed