Family Office Executive / Personal Assistant

Position Overview

We are seeking a highly experienced and professional Family Office Executive to support a private family office. The successful candidate will play a pivotal role in ensuring the smooth management of the family's personal, property, and lifestyle affairs.

This position requires discretion, maturity, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate is proactive, detail-oriented, and capable of operating with minimal supervision while maintaining the highest standards of integrity and professionalism.

Experience Requirements

• Minimum 5-7 years of experience in a family office, private household environment

• Demonstrated experience managing private properties and lifestyle operations

• Strong understanding of property-related matters (tenancy management, maintenance coordination, vendors, documentation)

• At least two professional references from previous employers

Key Responsibilities

1. Family & Principal Support

• Provide comprehensive personal and administrative support to the principal
  
• Coordinate household staff and service provider
  
• Oversee procurement of household items and services
  
• Anticipate needs and proactively manage schedules,
  appointments, and priorities
  
• Handle confidential documentation with absolute discretion

2. Property Management

• Oversee management of properties

• Coordinate property maintenance, renovations, inspections, and vendor management

• Manage tenancy matters including lease documentation and tenant liaison

• Maintain property-related records, contracts, and compliance documentation

• Monitor property-related expenses and budgets

3. Financial & Administrative Oversight

• Manage and track day-to-day family office expenses

• Prepare expense summaries and support reconciliation processes

• Maintain organized records of payments, invoices, and contracts
  
  Any other ad-hoc matters as assign

Personal Attributes

• Proactive and highly organized

• Strong ability to anticipate and respond to evolving needs

• Diligent with exceptional attention to detail

• Professional, discreet, and credible

• High level of integrity and trustworthiness

• Calm under pressure and adaptable

• Able to exercise sound judgment and independent decision-making