1. Facilities Support
- Assist with day‑to‑day facilities operations
- Help log and track maintenance requests and follow up on completion
- Conduct simple site checks and report defects or issues
- Support basic asset and equipment tracking.
- Finance support and raising PO's and tracking of expenses.
2. Vendor & Contractor Coordination
- Assist in scheduling service visits (cleaning, pest control, maintenance, etc.)
- Escort contractors and ensure works are carried out safely
- Collect service reports and update records
3. Safety, Security & Compliance Support
- Support fire safety checks and emergency preparedness activities
- CCTV and Access pass management
- Help maintain safety records and inspection logs
- Follow workplace safety procedures and house rules
- Support in the preparation of internal and external audits
4. Project Coordination (Entry‑Level Scope)
- Assist in facilities‑related projects such as:
- Office renovations or minor refurbishment works
- Office moves, restacking, or expansion projects
- Equipment upgrades (lighting, furniture, pantry, meeting rooms)
- Support project schedules, checklists, and task tracking
- Coordinate with contractors on site access, work timing, and permits
- Monitor project progress and report status updates to the project lead
5. Customer Service & Administration
- Respond to facilities‑related requests from employees
- Provide courteous and timely support to internal users
- Help prepare simple reports and maintain documentation
- Assist with invoice tracking and service documentation
Requirements
Education
- Diploma in Facilities Management, Building Services, Engineering, related fields or up to 2 to 3 years of job-related experience
- Fresh graduates are welcome to apply
Skills & Experience
- Basic computer skills (Microsoft Excel, Word, PowerPoint, Outlook)
- Willingness to learn facilities operations and building systems
- Ability to follow procedures and instructions
- Prior internship or part‑time experience in facilities, administration, or customer service is an advantage
Personal Attributes
- Responsible and reliable
- Good communication skills
- Organized and willing to support hands‑on tasks
- Positive attitude and customer‑focused mindset
