Facilities Operations & Safety, Assistant Director (Estate, Education, East)

The Assistant Director, Estates (Facilities Operations & Safety) is responsible for managing and maintain facilities operations for campus facilities; and oversee and manage safety operations.

Key Responsibilities

Campus Operations

• Oversee daily operation operations with the Facilities Management (FM) operations team
• Conduct regular onsite checks to ensure operational readiness and safety of campus and ensure service deliverables by respective vendors, inclusive of safety inspections and services audits
• Manage procurement, tenders, contracts, and system maintenance
• Follow up on recommended actions arising from incidents (including safety)
• Ensure adherence to legislative and safety requirements
• Represents the FM operations team to on discussions for key events/ users dialogues

Process Improvement

• Review and approve policies and procedures
• Review and support/ approve operations strategies; and provide technical advice on facilities system and recommend improvements
• Explore the use of automation

Budgeting & Procurement

• Provide financial forecasts and projections to support decision making for various initiatives
• Provide campus operations budget forecasts relating to facilities operations services
• Involve in various procurement of the required services and goods in accordance with organisational policies

Stakeholder Management & Leadership

• Manage relationships with internal stakeholders and external vendors
• Build collaborative relationships amongst the FM team and vendors and provide guidance and support on operations matters

Requirements

• Degree in Engineering, Architecture, Building Services, Facilities Management or related field
• Minimum 15 years of relevant and proven experience in facility management and/or building maintenance
• Minimum of 7 years of managerial responsibilities and experience
• Familiar with local regulatory requirements related to workplace safety and health
• Candidates with FSM, GMM, GMFM, SCEM, Safety Coordinator/Supervisor/Officer, LEW (electrician or technician grade) and/or Masters Degree are preferred
• Proficiency in MS Office applications
• Self-driven, resourceful and a team player
• Strong organisation and administrative skills
• Good analytical, communication, writing and interpersonal skills.
• Ability to embrace, manage change and diversity in a fast-paced work environment to provide deliverables within short notice period

Interested candidates are invited to submit their MS Word formatted CV with a photo.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform that only short-listed applicants will be notified.

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