Facilities Officer

2-5 years
2400 - 3600 SGD monthly
21 days ago
Job Description

General Duties

  • Fully responsible for the day to day operation of the building.
  • Coordinate all maintenances and administrative staff assigned to the building.
  • Carry out all maintenance functions to the highest standard expected for the client and the subsidiary proprietors.
  • Coordinate personnel of providing maintenance, finance, security, fire safety and car park management.
  • Ensure all contract works/ routine servicing are carried out accordingly as specified in their contracts agreement.
  • Review all contracts, agreements and insurance before their expiry and recommend renewal or call for quotation / tender.
  • Co-ordinate council meetings and general meetings.

Other Duties

  • Generate (Daily / Weekly / Monthly) planned activity.
  • Create and assigned work order to technician.
  • Monthly Inventory stock count.
  • Report & tracking fault analysis.
  • Monitor breakdown trips.
  • Generate monthly inspection reports.
  • Monitor and tabulate monthly water meter reading / electrical meter reading
  • Prepare and source quotations for different job scopes
  • Generate Purchase Order to contractor / term contractors
  • Liaising and coordinating with contractors to ensure maintenance works are done on time
  • Furnishing of weekly and bi-weekly checklist.
  • Manage and monitor service standard of the term contractors.
  • Review all contract works / routine servicing are carried out accordingly as specified in their contract agreement.
  • Renewal Government licensing
  • Event Management of Ad Hoc events.
  • Prepare reports and presentation slides for the meetings.
  • Report to FM on issues relating to the ground.
  • Familiar with Electrical works such as LEW, Substation, Switchboard, Busbar, Power Transformer, Standby Generator, Voice Communication System, Audio Intercom System, Fireman intercom and Lighting.
  • Familiar with ACMV such AHU, PAHU, DX FCU Chilled Water FCU, MV Fan & Jet Fan, Chillers, Chiller Plant Room, MCCB for Chiller System
  • Familiar with Fire Protection System such as Addressable Fire Alarm, Wet Sprinkler System c/w pumps, NN100 System (Server Room), Dry Risers, Fire Extinguishers & Hosereel System, Fire Decam, Escalation Process, Pressurization Staircase and conduct fire drill annually.
  • Familiar with Hot Water Plant Room, booster pump / return pump, hot water storage tank, heating element and hot water system control panel.
  • Familiar with Plumbing and Sanitary such as Domestic Cold Water Booster Pump for Production, Domestic Cold Water Booster Pump for Non-Production, Rainwater Booster Pump, Rainwater Transfer Pump, Newater Transfer Pump, Rainwater Circulation Pump, Penstock Pump
  • Familiar as Built Drawing, Gross Floor Area.
  • Familiar with Civil Engineering Works such as concrete spalling, cement works, water proofing, roofing works.
  • Familiar with CCTV System
  • In charge of Cleaning Services - conduct check for general cleanliness, attendance of the cleaners, arranging water jetting, drainage declogging and rubbish disposal.
  • In charge of Landscapes Services - attendance of landscapers, maintenance and fertilizing the plants, trimming and cleaning the plants
  • In charge of Swimming Pool Services such as general cleanliness, check for algae growth, chlorination Water Test sample and NEA License Renewal and Irrigation System
  • In charge of Security Services such as attendance of security officers, theft act and conduct spot check on security, Guard Tour (Patrol System), Diesel Pump and topped up, logging of visitors / vehicles.
  • In Charge of Lift Services.
  • In Charge of Pest Control Services


  • Preferably with at least minimum 2 years relevant experience.
  • Certificate / Diploma in property management or related courses.
  • Strong communication and negotiation skill.
  • Ability to do some hand on work at site, handle pressure and multiple tasks.
  • Good administrative and Computer literacy.
  • Good knowledge on fire safety system, building, electrical and plumbing services

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