We are hiring for a Facilities Manager to oversee the maintenance and operational readiness of the Group's clinics and facilities, ensuring a safe, compliant and comfortable environment for patients and staff.
This role leads renovation and upgrading projects, including the setup of new clinics and facilities, ensuring compliance with Ministry of Health, Workplace Safety and Health, Fire Safety and other relevant regulatory requirements.
The Facilities Manager will also manage leasing matters, including lease renewals and negotiations, as well as the sourcing and evaluation of suitable premises for new clinic developments.
Key Responsibilities
Operations:
- Maintain close oversight on facilities service requests, with timely responses to requests from the team and vendors, to minimize any operational disruptions and safety risks.
- Conduct routine inspection to identify maintenance needs, mitigate risks, and prevent safety concerns.
- Attend to on-site defects and faults, conducting investigations to determine their causes.
Vendor and Staff Management:
- Manage and supervise housekeeping and repair and maintenance to ensure smooth and efficient service delivery.
- Liaise with vendors, contractors, and suppliers to implement cost-effective and efficient solutions.
- Monitor contractors performance according to contractual work scope and timelines.
- Review, Evaluate and recommend service contracts and oversees contract administration.
Project Management:
- Coordinate clinic renovations, reinstatement works, and new clinic setups from planning to completion.
- Engage stakeholders to ensure clear communication of project timelines, operational impact and regulatory requirements and timely completion of works.
- Source, compare and evaluate vendors/contractors for clinic setup, renovations, building maintenance, and repairs works.
- Ensure that project specifications consider patient care, operational efficiency, safety standards, and within approved budget.
Equipment Management
- Maintain up to date equipment asset list and to ensure Planned Preventive Maintenance is performed.
Budget Management:
- Monitor facilities-related expenditures and ensure spending remains within approved budgets.
- Identify cost optimisation opportunities through vendor negotiations, contract reviews, and operational efficiencies.
- Provide cost estimates and financial tracking for renovation and capital projects.
Leasing:
- Manage leasing documentation and coordinate with other functions/departments before, during, and after facility development works.
- Liaison with landlords and agents on leasing renewals, negotiations, reinstatement requirements, and tenancy matters.
- Support sourcing and evaluation of new clinic locations in line with business expansion plans.
Sustainability
- Keep abreast of sustainability initiatives relevant to healthcare facilities - Emergency Preparedness
- Ensure compliance with Workplace Safety and Health, Fire safety and SCDF requirements.
- Maintain Emergency response readiness across all sites.
