Facilities Management Executive

We are seeking a Facilities Management Executive to support the effective daily operations, maintenance, and compliance of our building facilities in accordance with Singapore's regulatory requirements and service standards. This role works closely with internal stakeholders and external service providers to ensure a safe, functional, and customer-focused environment for all building users.

Key Responsibilities

1) Daily Operations

• Support day-to-day facilities operations and coordinate with internal teams and service providers.

• Ensure essential building systems (M&E, fire protection systems, lifts, water supply, etc.) operate efficiently and reliably.

2) Inspections & Compliance

• Conduct regular inspections of premises, M&E systems, common areas, landscaping, and car parks.

• Identify and report defects, safety hazards, and non-compliance issues.

• Ensure works comply with relevant requirements and guidelines, including BCA, SCDF, NEA, Fire Code, BMSMA, and WSH standards.

3) Maintenance Planning

• Assist with planning and scheduling preventive, corrective, and ad hoc maintenance works.

• Monitor and support rectification of issues relating to HVAC, electrical systems, plumbing, and civil/structural maintenance.

4) Contractor & Vendor Management

• Supervise contractors/vendors onsite to ensure service quality, safe work practices, and timely delivery.

• Review work permits, risk assessments, and method statements prior to work commencement.

5) Fit Out & Project Monitoring

• Monitor tenancy fit-out activities to ensure compliance with building guidelines and safety requirements.

• Coordinate with stakeholders on renovation, A&A, and improvement works.

6) Records & Systems Management

• Maintain accurate maintenance records, asset registers, stock inventory, and permits using FM systems/CMMS.

• Support operations involving BMS, fire alarm panels, and other critical systems, including incident response and escalation.

7) Support Services Oversight (Soft Services)

• Oversee cleaning, security, landscaping, pest control, and car park operations.

• Conduct periodic vendor performance reviews to ensure SLAs are met.

8) Emergency Response

• Serve as a first responder during building emergencies, supporting evacuations and fire alarm activations.

• Participate in emergency preparedness drills, audits, and SCDF-related requirements.

9) Other Duties

• Carry out additional tasks assigned by the Facilities Manager/Account Manager as needed.

Requirements / Qualifications

• Diploma or equivalent in Facilities Management, Building Services, Mechanical/Electrical Engineering, or a related field.

• 3 years of relevant facilities/building management experience preferred (commercial building exposure is a plus).

• Working knowledge of Singapore regulatory and compliance requirements (BCA, SCDF, NEA, WSH familiarity with Fire Code and BMSMA is advantageous).

• Experience coordinating contractors and overseeing onsite works safely and effectively.

• Able to read and interpret basic technical drawings, checklists, and maintenance reports.

• Familiarity with FM software/CMMS and systems such as BMS and fire alarm panels is an advantage.

• Strong communication skills, attention to detail, and a service-oriented mindset.

• Comfortable responding to urgent issues and participating in emergency preparedness activities.