Working days: 5.5 days
Office Management
- Manage staff seat and space allocation conduct regular inspections.
- Act as travel coordinator for inbound and outbound guests (hotel bookings, flight and airport transfer arrangements).
- Manage card access (issuance of access cards, termination of access cards, granting access, etc)
- Oversee key management, including issuance, return, and protocol review.
- Support asset and waste disposal administration (such as PC, monitor, CPU, etc)
- Administer asset management, including receiving and disposal of FM-related assets.
- Draft and disseminate communication circulars for facility/building matters
- Coordinate and supervise Move, Add & Change (MAC) projects.
- Maintain the Computerized Maintenance Management System (CMMS) for facility management services.
- Able to perform Microsoft Office Analysis
Hard & Soft Services / Contractor Management
- Provide monthly reporting to track maintenance contractor performance, outstanding work, and follow-up actions assess and trend performance indicators
- Support contract management for sub-contractors, monitor scheduled performance requirements, and report deviations.
- Plan and wok with client and compile 52-week Planned Preventive Maintenance (PPM) schedules track, update, and report progress monthly.
- Raise and approve Permit to Work for contractor access track issuance.
- Ensure contractor submission of safety documents (Method Statement, Risk Assessment).
- Update client FM representative weekly on planned works.
Soft Services
- Manage security, cleaning, pest control, plantsmaintenance, and sanitary bins
Operations Support
- Act as first responder for facility-related issues track recovery and report monthly.
- Respond to office feedback on faults/repairs coordinate root cause analysis and follow-up measures.
- Facilitate site access for maintenance activities supervise contractors for scheduled, ad hoc, and breakdown works.
- Facilitate building management access for meter readings and servicing.
- Record and analyze energy consumption investigate anomalies and recommend conservation measures.
- Manage annual power shutdown activities, including scheduling, coordination, and post-event reporting.
- Assess site/system conditions develop and implement best practices and sustainment plans.
- Maintain records/logs of all facilities-related documents and track status.
- Coordinate office moves, A&A works, and renovation projects.
- Manage handover/takeover from project to FM.
.
