Facilities Coordinator

Working Location : Buona Vista
Working Hours : Mon - Fri, 8.30am to 5.30pm

. Preparation and data entry of requisitions for supplier and event payments in the Procurement system

. Set up of new suppliers in Procurement system

. Obtain quotes from suppliers prior to raising requisition for purchase order in the Procurement system

. Provide relief for Client Service team if required

. Order/maintain office stationery & consumables through Procurement including obtaining quotes for the unlisted products

. Oversee Security functions with approving the Issue of forgotten/lost security cards & maintain security system in conjunction with Facilities assistant

. Office equipment maintenance and ordering. (i.e. water filters, dishwasher, etc.)

. Liaise with contractors for site work e.g. maintenance, installations

. Assist with the set-up of client and staff meetings/functions as required.

. Liaise with building management when required in conjunction with Facilities assistant and site lead

. Ensure regular cleaning inspections are scheduled with the cleaners and building management

. Provide access to security technicians for monthly maintenance of the security system

. Update Floor wardens list & co-ordinate training with building management

. Assist with locker allocations

. Manage Clear Desk policy

. Manage after-hours access for functions, e.g. air conditioning, cleaning etc.

. Actively manage Office space on a daily basis

. Management of WPS inbox

. Good knowledge of internal security system - C-Cure

. Good knowledge of EMS - Event Management System

. Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.

. Any other facilities tasks related to smart office as directed by the Site Lead