Facilities Coordinator

Job Responsibilities

Reception & Front Desk

• Greet and attend visitors in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Handle meeting room bookings, visitor registration, and access passes.
• Receive, sort, and distribute mail, courier packages, and deliveries.
• Facilities Coordination
• Support day-to-day facilities operations, including office maintenance, cleaning, pantry, and security services.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and scheduled works.
• Monitor office supplies, pantry stock, and equipment to ensure availability.
• Assist in workplace safety, health, and compliance requirements.
• Raise purchase requisitions, process invoices, and track expenses related to facilities and office services.
• Support space planning, office moves, and minor refurbishment projects.

Administrative Support

• Maintain accurate records of facilities activities, contracts, and service agreements.
• Assist in coordinating company events, staff activities, and meetings as required.
• Provide general administrative support to the Facilities/Operations team.

Job requirements:

• Diploma or equivalent qualification in Business Administration, Facilities Management, or related field.
• Minimum 5 years of related experience in office administration, or facilities coordination role.
• Strong communication and interpersonal skills, with a customer service mindset.
• Good organizational skills with attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Location: Tuas West.
• Working hours: 8.30am - 5.30pm (Mon to Fri).
• Company transport pick up from Boon Lay MRT.
• Remuneration: $2,800 - $3,500