Company Overview
- Jones Lang LaSalle (NYSE: JLL) is a global professional services and investment management firm specializing in real estate. Operating in 70 countries, JLL manages 3.0 billion sq ft of property and US$47.6 billion in real estate assets.
Job Summary
We are seeking a Facilities Coordinator to maintain a secure, efficient work environment by managing maintenance schedules, coordinating vendors, and supporting construction or renovation projects to ensure timely, budget-compliant completion.
Responsibilities
- Manage building and equipment maintenance schedules to ensure operational efficiency and minimize downtime
- Respond promptly to urgent maintenance calls to reduce facility disruptions
- Analyze building security measures and implement safety compliance protocols across the facility
- Enforce adherence to safety standards throughout the premises to maintain a safe environment
- Oversee equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment, and climate control systems
- Liaise with vendors and suppliers to negotiate contracts and ensure timely service delivery
- Report maintenance activities and issues regularly to the Facilities Manager for informed decision-making
- Supervise cleaning crews and maintenance workers to uphold facility standards
- Document maintenance processes and maintain accurate records for auditing and review purposes
- Monitor and control maintenance budget expenditures to optimize costs and resource allocation
- Research and propose new services and appliances to enhance facility operations and efficiency
- Inspect rooms and furnishings to identify repair or renovation requirements and coordinate necessary actions
Preferred competencies and qualifications
- Bachelor's or associate degree in project management or related field
- Completed course in facilities management
- Minimum of 2 years experience in facility coordination, project management, or real estate
- Proficiency in Facilities Management (FM) software such as Drober and UpKeep
- Extensive experience in building and equipment maintenance
- Advanced knowledge of maintenance planning and scheduling
- Ability to respond effectively to building and equipment emergencies
- In-depth knowledge of building safety regulations and security protocols
- Proficiency in office software including Microsoft Word, Excel, and Outlook Express
- Excellent organizational and communication skills
