Facilities Coordinator

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Early Applicant

Job Description

Major Responsibilities

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors works)
Assist in the procurement of vendors and services as required

Assist in financial processes to ensure that invoicing are completed in a timely and accurate manner.

Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed

Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Assist the Site Account Manager to seek ways to constantly reduce costs and improve operational standards
Assist to maintain Preventive Management master schedule and PPM system
Assist in access control issue on client / landlord
Assist to liase with landlord on all issues

Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies