Description
What's in It for You
- Competitive salary up to $5,000 + attractive bonus scheme
- Prime CBD location near MRT
- Monday to Friday, 9 AM to 6 PM
- Work in a collaborative and inclusive environment
- Excellent opportunities for personal and professional growth
Your Role:
Our client is seeking a capable and dynamic Facilities and Administrative Coordinator to manage office operations and ensure a well-organized, efficient, and safe working environment. This role combines hands-on facilities management with administrative responsibilities, making it ideal for someone who thrives in a versatile and fast-paced setting.
Responsibilities
Facilities Management:
- Coordinate maintenance for air conditioning, electrical systems, and fire safety compliance with vendors and Building Management Office (BMO).
- Schedule and supervise office cleaning, pest control, and regular deep-cleaning activities.
- Monitor and maintain pantry equipment, water detection systems, and ergonomic office setups.
- Oversee vendor arrangements for repairs, maintenance, and inspections.
- Manage fire drills, office evacuations, and ensure workplace safety standards are met.
Administrative Support:
- Plan and execute office events, festive decorations, and celebrations.
- Oversee the procurement and replenishment of pantry supplies, stationery, and other consumables.
- Prepare and verify monthly expense reports and vendor invoices for Finance submission.
- Perform daily office walkthroughs to ensure cleanliness, staff presence, and functionality.
- Set up and tidy workspaces for onboarding and offboarding staff.
- Manage email communications regarding office updates, maintenance schedules, and holiday closures.
Skills and Qualifications
- Diploma/Degree in a related field
- Minimum of 5 years experience in facilities management with the ability to perform light physical tasks (e.g., moving furniture for meetings).
- Strong administrative and multitasking skills, with proficiency in MS Office (Word, Excel, PowerPoint).
- Customer-focused and able to remain composed under pressure.
- Proactive, adaptable, and willing to learn and handle outdoor tasks as required.
- Excellent communication skills in both written and spoken English.
- Independent, responsible, and flexible to work beyond office hours when needed.
- Open to working beyond office hours when needed
