Facilities and Admin Assistant

To proceed with your application, kindly refer to the link below to complete and submit the application form.

https://hfse.edu.sg/job-opportunities/

JOB QUALIFICATIONS:

. High school diploma or equivalent qualification required, associate or bachelor's degree preferred.

. Proven experience in an administrative support role, preferably in an educational or virtual work environment.

. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams).

. Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

JOB DETAILS:

. Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep.

. Work with the Facilities Officer on issues like air conditioning and power failures.

. Support event setup, logistics, and school operational activities.

. Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist.

. Manage inventory of supplies, assets, and equipment(including Vending Machine)

. Control inventory, order supplies, verify deliveries, and manage stock movement.

. Handle filing, scanning, and printing of documents communicate professionally monitor report submissions perform ad-hoc tasks.

. Assists in processing access cards request to building management.

. Prepare, pack, and endorse orders (both internal and external) assist with annual distribution.

. Actively contribute ideas to enhance service levels.