[What the role is]
This is a 2-year contract position as an Executive / Senior Executive in the School of Design & Environment.
[What you will be working on]
Your responsibilities will include, but are not limited to, the following:
- Provide admin support to School.
- Assist academic staff in the various admission exercises.
- Assist in CET and short course administrative work.
- Assist in FIN roles such as GeBIZ catalogue purchases, issuance of POs, Goods Receipt and others.
- Assist in dissemination of information/emails from other departments to relevant School staff.
- General office administration (e.g., ordering water/supplies, managing pigeonholes, preparing new colleague workstations, keeping track of photocopy machine usage, and filing teaching observation records).
- Administer the hiring form process and teaching claims for Associate Lecturers/Associate Trainers/Lecturers.
- Support the online needs of learners in ensuring their accessibility to learning management system and other digital platforms.
- Provide administration support such as minutes taking, scheduling of meetings, counter duty, etc.
- Front-Line Administration: Office counter duties, managing the call management system (DE Hotline).
- Support other administrative needs of the School as and when assigned.
[What we are looking for]
- Self-initiated and able to operate independently with minimal instructions.
- Pro-active, can respond quickly and work resourcefully with other stakeholders.
- Careful and detail-oriented.
- Able to communicate well with staff, students, course participants and associate lecturers/trainers.
- Good verbal and written skills.
- Proficient in using MS Teams, MS Excel, MS PowerPoint and preferably Power Automate.
