Executive Secretary

This job opening seeks a highly organized and proactive Executive Secretary to provide high-level administrative and executive support to senior management.

In addition to managing schedules and office coordination, the role involves active participation in executive functions such as attending meetings, drafting minutes and proposals, and supporting decision-making processes.

Key Responsibilities:

Manage and organize Group CEO's calendars, appointments, and travel arrangements

Attend executive and management meetings, take accurate minutes, and follow up on / complete action items

Draft, review, and edit proposals, reports, correspondence, and presentations

Coordinate communication and build rapport with external stakeholders and business partners

Collaborate with internal departments and executives to ensure smooth execution of projects and initiatives, and relay of communication

Prepare meeting agendas and briefing materials, and ensure timely distribution

Handle confidential information with discretion and professionalism

Assist with project coordination and additional tasks assigned or directed by the Group CEO

Qualifications & Skills:

• Degree or Diploma education
• 3-5 years relevant experience in support top management
• Computer savvy, in particular Powerpoint & Excel for data and information presentation
• Communicate at ease with people of all levels

Working location: Tai Seng (near Tai Seng MRT station)
Working days: 5 per week