EXECUTIVE SECRETARY

Job Description (Responsibilities)

• Provide full spectrum executive and administrative support to the Director

• Manage the Director's calendar, meetings, appointments, and travel arrangements

• Prepare and organise reports, presentations, correspondence, and meeting materials

• Attend meetings, take minutes, and track follow-up action items

• Coordinate internal and external communications on behalf of the Director

• Assist in preparing reports, and confidential business documents

• Organise business events, site visits, and corporate meetings

• Maintain confidential files, records, and documentation

• Support coordination of strategic projects and ad-hoc assignments

• Ensure smooth day-to-day office and administrative operations for the Director

Job Requirements

• Diploma or Degree in Business Administration, Management, or related field

• 5-8 years of experience as Executive Secretary / Personal Assistant / Administrative Executive supporting senior management

• Experience in construction, engineering, or project environment is an advantage

• Excellent organisational and time-management skills

• Strong written and verbal communication skills

• High level of professionalism, discretion, and confidentiality

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong multitasking and coordination abilities

• Ability to work independently and handle sensitive information

• Good interpersonal skills and stakeholder coordination capability

• Able to work in a fast-paced and dynamic environment