Provide efficient and strong administration support to the office in a professional manner, especially towards traders and management, in order for employees to focus on their main trading or operational functions.
Constant awareness of the changing environment within Singapore and the region, to provide accurate and fast information to the office whenever required
Ability to handle stress and tasks with tight deadlines.
Activités
Provide secretarial and general administration support services to the office.
Support the Traders in the preparation and submission of tenders.
Handle complex travel arrangement.
Prepare and submit expense claims for employees.
Make dining reservations.
Coordinate internal/external business meetings and manage meeting room booking.
Assist in the coordination of major events such as APPEC, Beaujolais, Annual Crude/ Products/PETCHEM events.
Ensure proper document and file management.
Support the Traders in the preparation of presentation slide decks and reports.
Coordinate and liaise with various departments (e.g. Credit, Legal, Finance, Tax) for counterparty on-boarding and registration.
Undertake secretarial and administrative tasks as assigned and carry out the duties diligently.
Profil du candidat
Education And Work Experience
Bachelor's degree
At least 5 years of prior relevant experience in a similar support role
Prior experience in events management
Strong knowledge and experience in complex travel arrangements
Essential Qualities
Intelligent, strong sense of initiative, meticulous, dynamic, organised and possess diplomacy skills
Strong team player and adaptable
Language
Excellent oral and written communication skills in English
Proficiency in other languages will be an advantage (e.g. Mandarin and/or French)
Informations supplémentaires
TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.
