Executive Secretary & Business Support Executive

AEM Holdings Ltd. (SGX: AWX) is a Singapore-headquartered global leader in semiconductor and electronics test innovation, listed on the Mainboard of the Singapore Exchange. With over 2,200 professionals across R&D and manufacturing sites in Singapore, Malaysia, Indonesia, Vietnam, Finland, France, South Korea, and the United States, AEM delivers comprehensive test solutions — spanning system-level, wafer-level, burn-in, and advanced packaging test — to the world's leading semiconductor and AI/HPC companies. Driven by its vision of a Zero Failure World, AEM continues to grow as a trusted partner in next-generation silicon test innovation.

Role Overview

We are seeking a highly organized and proactiveExecutive Secretary & Business Support Executiveto provide comprehensive secretarial, administrative, and business support to the Managing Director and Senior Management Team. In this role, you will serve as a key coordination point between management and internal departments, ensuring effective communication, timely follow-up of action items, and efficient execution of business priorities. You will support executive office operations, management reporting, data consolidation, project coordination, and business administration activities while maintaining a high level of professionalism, confidentiality, and attention to detail.

Responsibilities

• Provide full secretarial and administrative support to the Managing Director and Senior Management Team.
• Manage calendars, meetings, travel arrangements, and executive correspondence.
• Prepare meeting agendas, presentations, minutes, and follow-up action plans.
• Consolidate operational reports and assist in preparing management reports, dashboards, and presentations.
• Coordinate cross-functional activities and follow up on assigned tasks and deadlines.
• Liaise with internal and external stakeholders to ensure timely communication and issue resolution.
• Prepare routine reports, maintain reporting databases, and perform basic data validation and analysis.
• Coordinate management meetings, company events, customer visits, and travel logistics.
• Maintain confidential records, filing systems, and business documentation.
• Support ad-hoc projects and assignments from the Managing Director and Senior Management Team.

Requirements

• Diploma or Degree in Business Administration, Management, Economics, or a related discipline.
• 3–5 years of experience in executive secretarial, executive assistant, administrative, or business support roles.
• Experience supporting senior management is preferred.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Basic Power BI knowledge and experience with ERP systems (Oracle, NetSuite) are advantageous.