We are seeking a proactive and detail-oriented Executive to support both the Procurement and Premises Management functions. This role plays a critical part in ensuring cost-effective, compliant purchasing processes and well-maintained, safe, and efficient workplace facilities. The successful candidate will work closely with the Procurement Manager, internal stakeholders, and external vendors to support smooth day-to-day operations, while ensuring compliance with regulatory requirements and internal policies.
Job Responsibilities
Premises Management Support
- Support day‑to‑day facilities operations to ensure premises, systems, and infrastructure are well‑maintained and compliant.
- Coordinate health, safety, and security matters, including inspections, emergency preparedness, and documentation.
- Manage service requests and maintenance activities, working with internal stakeholders and vendors.
- Coordinate outsourced service providers (e.g. cleaning, maintenance) to ensure service standards are met.
- Support office renovation, relocation, workspace improvement, and Business Continuity Planning (BCP) activities.
- Maintain facilities records, track issues to resolution, and provide ad hoc premises and administrative support.
Procurement Support
- Process purchase requests, quotations, and purchase orders in accordance with policies.
- Coordinate vendor onboarding, due diligence, communication, and performance tracking.
- Support implementation and ongoing use of procurement and vendor management systems.
- Maintain preferred vendor lists and assist with contract administration and compliance.
- Track PO fulfilment and deliveries, resolving discrepancies in a timely manner.
- Maintain procurement records, support audits and reporting, and assist with maverick spend and ad hoc matters.
- Any other duties as assigned.
Requirements
- Diploma or Degree in Accounting, Business Management, Procurement, Facilities Management, or a related discipline is preferred.
- Minimum of 2 years relevant experience in procurement, facilities management, or a similar support role.
- Strong communication and interpersonal skills, with the ability to work effectively across teams and with external vendors.
- Good organisational, analytical, and problem-solving skills.
- High attention to detail and ability to manage multiple tasks concurrently.
- Proactive, dependable, and able to work independently.
- Willingness to work on weekends when required based on operational needs.
