Executive Personal Assistant

Roles & Responsibilities

Job SummaryWe are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and strategic support to the CEO. The successful candidate will play a critical role in ensuring the CEO's schedule, communications, and priorities are effectively managed while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

1. Executive Support

• Provide high-level administrative support to the CEO.

• Manage and coordinate the CEO's calendar, appointments, and meetings.

• Prepare meeting materials, presentations, reports, and briefing documents.

• Take meeting minutes and follow up on action items when required.

2. Communication & Coordination

• Act as a key point of contact between the CEO and internal/external stakeholders.

• Screen and manage emails, calls, and correspondence on behalf of the CEO.

• Draft and review business correspondence, reports, and presentations.

3. Meeting & Event Management

• Organize board meetings, executive meetings, and business events.

• Coordinate meeting logistics including venue arrangements, travel, and documentation.

• Ensure proper documentation and follow-up of key decisions and actions.

4. Travel Management

• Arrange domestic and international travel for the CEO including flights, accommodation, transportation, and itineraries.

• Ensure travel schedules are well planned and optimized.

5. Project & Administrative Support

• Assist in special projects, research, and strategic initiatives as assigned by the CEO.

• Track progress of key projects and ensure timely follow-up with relevant stakeholders.

• Maintain organized filing systems and confidential records.

6. Confidentiality & Professionalism

• Handle sensitive information with strict confidentiality and discretion.

• Represent the CEO professionally in interactions with partners, clients, and senior executives.

7. Livestream & Media Support

• Provide dedicated backend support for the CEO's live broadcasting and media commitments.

• Assist with pre-stream preparation, including scheduling, technical checks, and coordinating guest logistics.

• Manage backend operations during live sessions, such as monitoring the feed, moderating chats, or coordinating in real-time with the wider production team to ensure a seamless broadcast.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field preferred.

• Minimum 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.

• Excellent organizational and time-management skills.

• Strong communication and interpersonal skills.

• High level of professionalism, integrity, and discretion.

• Ability to multitask and work effectively in a fast-paced environment.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Familiarity with, or a strong willingness to learn, backend livestreaming platforms and basic digital media workflows.

• Experience supporting C-level executives or board members.

• Prior experience in event planning or event management will be an advantage.