A global organization has openings for Executive Personal Assistant and Personal Assistant in our newly set up business verticals. We welcome seasoned and/or progressive experienced individuals who are resourceful and savvy with office technologies to apply. Our vacancies offer the opportunity to work in a fast-paced, dynamic, newly renovated business environment working closely with senior leadership,supporting strategic priorities, managing key stakeholder engagements, and ensuring smooth coordination across regional teams and business functions.
Executive Personal Assistant (PA) and Personal Assistant manage high-level administrative and operational support for Company Executives and Senior leadership. The role acts as a trusted gatekeeper, involving complex calendar management, gatekeeping communications, travel logistics coordination, and handling highly confidential information to maximize the leader's productivity.
Key Responsibilities
- Calendar & Schedule Management: Manage complex diaries, resolving scheduling conflicts and arranging meetings across multiple locations.
- Communications & Gatekeeping: Serve as the primary point of contact by screening appointments, and drafting correspondence on the executive's behalf.
- Travel & Logistics: Organize detailed travel itineraries, flights, and accommodations.
- Meeting Preparation: Compile briefing materials, create presentation decks (e.g., PowerPoint), attend meetings to take minutes, and track action items.
- Reporting & Administration: Process expense reports, manage files, and handle ad-hoc projects or research.
Essential Skills
- Discretion: Ability to manage sensitive and confidential corporate or personal information.
- Organization: Exceptional time management and the ability to multitask in a fast-paced environment.
- Communication: Bilingual in English and Mandarin. Clarity in written and verbal communication skills
- Tech-Savviness: High proficiency in the Microsoft Office Suite, digital calendars, and virtual meeting platforms.
Requirements:
- Prior experience supporting senior executives or leadership teams for a minimum of 5 years seasoned candidates will be considered for Executive PA position.
- Strong communication, organizational, and stakeholder management skills
- Ability to work independently in a fast-paced environment
- High level of professionalism, discretion, and adaptability
- Comfortable managing multiple priorities and timelines simultaneously
- Fluent in Mandarin will be advantageous
Education:
- Degree/ Diploma in Business Administration, Secretarial Studies, or a related field.
Our newly renovated office is 5 mins walk from MRT station, surrounded by excellent heart lander food.
