We are looking for a dependable, proactive, and highly organized Personal Assistant to provide both administrative and operational support in a fast-paced environment. This role is suited for someone who is independent, responsible, accountable, and comfortable handling more than just day-to-day administrative tasks.
The ideal candidate should be able to take initiative, manage tasks with minimal supervision, and support both routine matters and ad hoc responsibilities efficiently.
Key Responsibilities
- Provide day-to-day administrative and personal support
- Manage schedules, appointments, reminders, and coordination of meetings
- Draft and send professional messages, emails, and follow-ups
- Assist with operational coordination and business-related administrative matters
- Liaise with clients, vendors, and external parties when required
- Prepare, organize, and maintain documents, trackers, and records
- Support follow-up on outstanding tasks and ensure timely completion
- Assist with ad hoc duties and responsibilities beyond standard administrative work
- Handle confidential information with professionalism and discretion
Requirements
- Strong sense of responsibility, accountability, and ownership
- Able to work independently and manage tasks with minimal supervision
- Comfortable handling both administrative and operational responsibilities
- Good organizational skills and ability to multitask effectively
- Proactive, resourceful, and able to take initiative
- Good communication and interpersonal skills
- Meticulous and detail-oriented
- Able to work in a fast-paced environment and adapt to changing priorities
- Proficient in Google Workspace / Microsoft Office / Canva
- Prior experience in administrative, coordinator, secretary, or personal assistant roles is an advantage
Preferred Traits
- Dependable and responsive
- Able to think ahead and solve problems independently
- Not limited to routine admin work only
- Willing to learn and take on a wider scope of responsibilities
- Takes ownership of tasks and follows through properly
