Job Title:
Executive Personal Assistant - Fast Growing F&B + Lifestyle Brand
Company Overview:
Our client is a prominent, locally grown F&B business dedicated to delivering premium food and beverage concepts to the Singaporean foodies. They have also expanded to a lifestyle brand with close to 10 outlets in Singapore. With a commitment to excellence and a passion for providing exceptional service, they have established themselves as a leader in the local F&B scene.
Job Summary:
We are seeking a dedicated and detail-oriented Executive Assistant/ Personal Assistant to support the CEO. The ideal candidate will be highly organised, proactive, and capable of managing various secretarial/ administrative and personal tasks on behalf of the CEO to ensure smooth day-to-day operations. You would be an excellent fit for the role if you are someone who is bright, positive, able to adapt and take on new challenges, and has a desire to gain serious exposure to the ins and outs of the F&B/lifestyle business and be at the heart of business operations.
Key Responsibilities:
- Assist the CEO with daily administrative tasks, including managing their calendar, scheduling meetings with various levels of stakeholders across business needs, and handling correspondence
- Handle incoming and outgoing communications, ensuring timely responses and appropriate follow-ups
- Assist in organising and coordinating employee engagement events for the whole office, planning birthday celebrations, team bonding activities, and supporting any other employee needs
- Maintain office supplies, manage inventory, and ensure the office environment is organized and efficient
- Input and maintain accurate business records in databases and spreadsheets
- Provide excellent customer service by handling inquiries and resolving issues promptly
- Arrange travel itineraries, accommodations, and transportation for the CEO if needed
Requirements:
- Minimum of 2 years of experience in an administrative or support role, preferably in the F&B/ hospitality/ retail industry
- Diploma or degree in Business Administration or a related field is advantageous
- Strong organisational skills to manage multiple tasks and deadlines efficiently
- Excellent time-management abilities to prioritise work and meet deadlines consistently
- Superior communication skills for effective interaction with team members, clients, and stakeholders
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) to create, edit, and manage documents and presentations
- Positive, proactive, and energetic demeanor with a demonstrated willingness to learn and adapt to new challenges
- Hands-on approach with a focus on achieving results and driving projects to completion
- High level of professionalism and discretion in handling sensitive information and maintaining confidentiality
- Meticulous attention to detail to ensure accuracy in all tasks and deliverables.
- Excellent teamwork and interpersonal skills to collaborate effectively with diverse team members and build strong working relationships.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
