Executive Personal Assistant

Job Highlights

• Attractive salary package and comprehensive benefits package

• Work in a dynamic and creative environment

• Training, mentoring and advancement in fast growing company

Job Description:

Our Executive Assistant will focus on task management and provide comprehensive direct support to the Managing Director (MD) in operational and administrative aspects of the business.

You will serve as the primary task manager for the MD, showcasing active listening and summarisation skills in task execution. In other words, you will attentively listen, understand verbal content, and provide accurate and succinct summarises of topics and resolutions while handling tasks.

You will be responsible for managing meetings with the MD, which includes:

• Preparing agendas and minutes of these meetings, focusing on key topics and decision points summarisation

• Distributing agendas and minutes to the attendees and relevant stakeholders promptly

• Monitoring and tracking the progress and implementation of action items and decision points agreed during these meetings

You will also be managing and maintaining the MD's schedule, including appointments, meetings and travel arrangements.

You will be maintaining files and records of meetings with the MD while ensuring data is organised, accessible and handled with confidentiality.

What will the Right Person look like

• Applicants with a Diploma/Degree in Secretarial/ Business Studies or equivalent, with at least 8 years relevant working experience are welcome to apply.

• You have excellent communication and interpersonal skills, with the ability to effectively collaborate with internal and external stakeholders.

• You have active listening and strong note-taking abilities, enabling you to capture information in a structured and coherent manner.

• You are organised and detail-oriented, with a high level of integrity and discretion in handling confidential information.

• You are proficient in using productivity tools such as Microsoft Office suite and Google Workspace.

• You will subscribe to the company's core values of Teamwork, Integrity and Excellence.