Executive or Senior Executive, Project Operations

3 days ago
Job Description


  • Providing business and administration support to the Sales Department (travel / logistics arrangements, order processing, presentation materials preparation, and related events and activities), ensuring smooth workflow and e fficiency and helping the team meet its targets by handling the important administrative tasks while ensure compliance.
  • The main focus of this position will be directed towards the completion of required paperwork and assigned duties to enable the Sales team to focus in meeting Sales Revenues.
  • Maintain and update sales and customer's records.
  • Arrange TAs/PJ members logistics including travel arrangements, visa's, permits.
  • Gather TA timesheets and necessary information/documents, prepare invoices.
  • Check Inward/Outward remittance and update the status to HQ.
  • Use internal system to book order, input cost and issue purchase requisition.
  • Attend meetings with customer together with sales team.

Sales Support
  • Maintain and update sales and customer's records.
  • Generation of periodical reports, and other statistics for the Sales Department.
  • Organize meetings, logistics including travel arrangements, visa's, permits to enter customer facilities.
  • Team meeting reports and follow-up activities.
  • Provision of administrative support to Sales Department team in preparation of quotations and contracts.
  • Prepare and modify documents including correspondence, reports, presentations.
  • Maintain an efficient document control, filing and retrieval system.
  • Prepare agendas for meetings and prepare schedules.
  • Open, sort and distribute incoming correspondence.
  • Assist Sales team in ad-hoc project assignments, when required and any additional duties that may be allocated to you by the Company from time to time.

  • Previous experience in Sales Support/Office Administration/Coordination/Customer Service role.
  • Diploma/Degree in a Business Administration/Logistics/Supply Chain or related field.
  • Detail-oriented and meticulous.
  • Customer focused and ability to establish good working relationship.
  • Understanding of sales performance metrics.
  • Strong organizational skills with the ability to quickly assess, prioritizes work requests and meet deadlines.
  • Good Operations Skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience in ERP System. (e.g. SAP)
  • Desire to continually improve.
  • A team player with a high level of dedication.
  • Strong sense of responsibility, initiative and commitment.

We regret to inform that only shortlisted candidates will be notified.
To apply, please visit www.gmprecruit.com and search for Job Reference: 22318
To learn more about this opportunity, please contact Jackie at
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jackie Ng | Registration No: R22109024



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