Executive or Senior Executive, Project Operations

Responsibilities:

• Providing business and administration support to the Sales Department (travel / logistics arrangements, order processing, presentation materials preparation, and related events and activities), ensuring smooth workflow and e fficiency and helping the team meet its targets by handling the important administrative tasks while ensure compliance.
• The main focus of this position will be directed towards the completion of required paperwork and assigned duties to enable the Sales team to focus in meeting Sales Revenues.
• Maintain and update sales and customer's records.
• Arrange TAs/PJ members logistics including travel arrangements, visa's, permits.
• Gather TA timesheets and necessary information/documents, prepare invoices.
• Check Inward/Outward remittance and update the status to HQ.
• Use internal system to book order, input cost and issue purchase requisition.
• Attend meetings with customer together with sales team.
  

• Maintain and update sales and customer's records.
• Generation of periodical reports, and other statistics for the Sales Department.
• Organize meetings, logistics including travel arrangements, visa's, permits to enter customer facilities.
• Team meeting reports and follow-up activities.
• Provision of administrative support to Sales Department team in preparation of quotations and contracts.
• Prepare and modify documents including correspondence, reports, presentations.
• Maintain an efficient document control, filing and retrieval system.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Assist Sales team in ad-hoc project assignments, when required and any additional duties that may be allocated to you by the Company from time to time.

• Previous experience in Sales Support/Office Administration/Coordination/Customer Service role.
• Diploma/Degree in a Business Administration/Logistics/Supply Chain or related field.
• Detail-oriented and meticulous.
• Customer focused and ability to establish good working relationship.
• Understanding of sales performance metrics.
• Strong organizational skills with the ability to quickly assess, prioritizes work requests and meet deadlines.
• Good Operations Skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in ERP System. (e.g. SAP)
• Desire to continually improve.
• A team player with a high level of dedication.
• Strong sense of responsibility, initiative and commitment.