To advise other departments of any changes in price or procedure and of restrictions on materials that would prohibit purchase. To provide interested departments on the lead-time required and costing to obtain the material based on purchasing history.
To receive quotations, analyzes the quotations and checks specifications, quantities, etc., compares competitive products fordesirability and use.
To complete each requisition by selecting the vendor, negotiating the price and studying the terms, and other buying consideration. To propose to the Manager on the lead-time and quantities materials should be purchased to meet Hospital requirement.
To expedite deliveries and when necessary, obtain approval for alternate delivery methods or materials if delivery is not available when required.
To monitor vendor performance based on personal knowledge of prices, deliveries, information received from end users relative to product acceptability and vendor service.
To perform goods/service receipt and match the duly endorsed Delivery Order with Invoices.
To be responsible for the whole tender process from calling of tender/ RFP to outcome notification of tender / RFP.
To work with internal users such as nursing department to ensure Vendor Management Inventory (VMI) provider's performance is up to expectation.
To ensure timely renewal of maintenance contract.
To ensure adequacy of the stock items not under VMI.
To ensure proper documentations and records keeping.
To review and improve purchasing process.
To undertake any other duties as and when assigned.
Requirements:
Diploma / Degree in Business, Supply Chain, Logistics or related field.
At least 3 years of relevant working experience.
Purchasing, inventory / materials management or equivalent.
Possess good communication and negotiation skills.
