Job Summary:
We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.
Key Responsibilities:
Human Resources Administration:
- Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
- Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
- Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
- HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
- Training Coordination: Organize and track employee training programs and professional development initiatives.
Administrative Tasks:
- Diary Management: Manage schedules,appointments, and meetings for senior executive.
- Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
- Meeting Preparation: Prepare agendas,minutes, and follow-up actions for meetings.
- Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
- Trainer Management: Manage trainer scheduling and documentation.
- Post-Programme Documentation: Generate certificates and prepare post programme deliverables.
- External Stakeholders Liaison: Coordinate with external suppliers for services, products.
- Online Order Management: Handle orders and customer enquiries from online platforms.
- Office Administration: Prepare necessary paperwork and office documents when required.
Key Skills and Competencies:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- High attention to detail and problem-solving abilities.
- Ability to handle sensitive information with confidentiality.
- Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Qualifications and Experience:
- Diploma or degree in Human Resources, Business Administration, or a related field.
- Proven experience in HR administration and Business admin roles.
Work Environment:
- Dynamic and fast-paced environment requiring flexibility and adaptability.
- Close collaboration with senior executives and cross-functional teams.
