Executive, HR & Admin

ROLE AND RESPONSIBILITIES

1. Human Resources Operations & Employee Lifecycle

. Coordinate and administer end-to-end recruitment activities, including job descriptions, liaison with recruitment agencies, resume screening, interview coordination, onboarding, and offboarding.

. Prepare and administer HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence.

. Manage employee relations matters, including responding to staff queries, follow-ups on HR-related issues, and supporting grievance or appeal processes.

. Conduct and support exit interviews and ensure proper clearance and documentation.

2. Payroll, Compensation & Benefits

. Handle monthly payroll processing accurately and on time, including payroll journals and supporting documentation.

. Maintain accurate records for attendance, leave, salary administration, contract renewals, and staff movements.

3. HR Records, Compliance & Governance

. Maintain, update, and ensure completeness of all HR records, including physical personnel files (P-Files), e-HR folders, and HRMS (Info-Tech), for both existing and resigned staff.

. Ensure HR records are organized, accurate, and audit-ready, including regulatory and statutory documentation.

4. Work Passes, Claims & Statutory Matters

. Handle all work pass matters, including application, renewal, issuance, cancellation, and tax clearance for foreign employees.

. Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims in a prompt and compliant manner.

5. Learning, Development & Performance Support

. Support training and development initiatives, including training needs analysis, course administration, coordination, and post-training evaluation.

. Assist in performance appraisal processes and the compilation of relevant performance documentation.

6. Staff Engagement & Administration

. Support staff welfare, engagement initiatives, and company events such as annual dinners, team-building activities, and other corporate activities.

. Promote the Group's corporate values to foster a positive and inclusive workplace culture.

. Provide general administrative support and undertake ad-hoc duties as assigned by the HR Manager.

REQUIREMENTS

Qualifications & Experience

. Diploma or Degree in Human Resource Management or equivalent.

. Minimum 3 years of relevant HR, Admin, and Payroll experience.

. Familiar with Singapore employment legislation, including the Employment Act and CPF regulations.

. Experience with Info-Tech HRMS or similar HR systems is an advantage.

Skills & Competencies

. Strong sense of responsibility, integrity, and confidentiality.

. Meticulous, well-organized, and detail-oriented.

. Able to work independently, manage deadlines, and perform under pressure.

. Good interpersonal and communication skills (written and verbal).

. Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

ADDITIONAL INFORMATION

. The role will be based at HQ (Lavender) initially, before relocation to the West Coast.

. 5-day work week.

. Official working hours:

o Monday to Thursday: 8:30 am - 6:00 pm

o Friday: 8:30 am - 5:30 pm

. Singaporeans only.