Job Description:
Procurement
- Ensure that billing details, such as prices, quantities are correct and aligned with operational requirements
- Monitor and track payments, manage invoices and bills, ensuring timely and accurate processing to customers in company's supplier portal
- Identify opportunities to streamline and improve billing processes, contributing to overall operational efficiency.
Finance
- Record and maintain accurate financial transactions, e.g. expenses in the department's accounting records.
- Regularly reconcile budget balance and expenses to ensure accuracy and resolve any discrepancies.
- Assist in the preparation of budgets and financial forecasts to support strategic planning and decision-making as well as providing insights into the financial health of department.
- Prepare monthly accrual and billing to ensure proper accounting of jobs and services
- Generate and analyze payment reports to identify trends, variances, and opportunities for improvement and cost savings.
- Ensure adherence to accounting standards, financial regulations, and company policies.
Others
- Collaborate with internal and external auditors during financial audits to provide necessary documentation and explanations for financial transactions.
- Effectively communicate to stakeholders, including management, colleagues, and external parties.
- Address and resolve financial issues, discrepancies, or inquiries in a timely and effective manner.
Education and Qualifications:
- A diploma or NITEC in accounting, finance, business, or a related field is typically required.
- Strong analytical and numerical skills.
- Attention to detail and accuracy in data entry.
- Knowledge of accounting principles.
- Pro-active team player with a visible sense of urgency, excellent communication skills and ability to work in a very dynamic environment
- Strong organizational and time-management skills.
- Proficient in MS office and comfortable with presenting to management
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Problem-solving skills to address billing discrepancies and issues.
- Previous experience in billing, invoicing, or related financial roles is often preferred but may not be mandatory.
- Thrives in fast-paced environment with many priorities simultaneously
- Positive mind-set focusing on daily execution, standardization, and continuous improvement
- He/She is able to analyze & develop insights from information and able to grasp big picture concepts
