Executive (Facilities Mangement)

The Executive (Facilities Management), Corporate Governance & Administration (CGA) will be part of the facilities management team in CGA and will assist in facilities management (including security matters) and equipment/resource management to maintain an optimal office working environment, support Centre renovation work or repair requests, support procurement-related matters to facilitate centralised procurement and bulk purchase, assist in handling insurance matters (public liabilities & motor vehicles), identifying improvement areas in admin processes and providing cluster admin support to increase work efficiency of admin function.

Key Responsibilities

• Support Facilities Management Supervisor and Department Head in maintaining an optimal office working environment at Woods Square HQ and work with the key point of contact for existing/new tenants at Woods Square HQ and the Woods Square building management office.
• Supervise all term contractors (including planning of maintenance schedule) and attend swiftly to repairs/breakdowns, security (e.g. door access) and safety matters.
• Upkeep of first aid supplies and fire-fighting equipment, and assist in coordinating workplace safety exercises e.g. fire drills and annual shutdown or other inspections
• Maintain contact with relevant external stakeholders with regards to regulatory standards and other pertinent issues, and disseminate information where required
• Coordinate and put up submissions for the centralised procurement activities (including bulk contract, centralised procurement/payment and recommended vendor list) and provide support to Centre renovation projects or repair requests (where required).
• Assist in insurance matters on public liabilities and motor vehicles insurance claims (where required)
• Identify areas of improvements in facilities management or procurement processes
• Finance ePR submitter/verifier for CGA or centralized transactions
• Cover Quality Service Management responsibilities under CGA (taking mainline calls and following up on ccs email) and provide logistics support (e.g. during meetings/events) (where required)
• Any other duties as assigned

Requirements

• Diploma in Building Management / Facility Management or equivalent with 2-3 years of working experiences in related fields such as facilities management, procurement, project management and office administration. Supervisory experience is an advantage
• Proficient in Microsoft office & applications (Word, Excel, PowerPoint, Teams). Ability to operate simple AV/IT equipment
• Good interpersonal and communication skills

Additionally should be open to work requirements such as:

• Ability to handle sensitive and confidential information
• Able to multi-task and work efficiently
• Self-motivated, organised, meticulous and problem-solving
• Willing to travel to Care Corner Centres within Singapore, when required
• Willing to work beyond standard operational hours, when required

Qualifications

Diploma in Building Management / Facility Management or equivalent with 2-3 years of working experiences in related fields such as facilities management, procurement, project management and office administration. Supervisory experience is an advantage