We're Hiring: Executive, Food & Beverage (F&B) Administrator
Do you have an eye for detail and a passion for keeping things organised We are looking for a proactive and supportive individual to join our Food & Beverage (F&B) team as an Administrator. In this role, you'll play a key part behind the scenes, ensuring smooth administrative operations while supporting our exciting F&B events.
If you're someone who enjoys multitasking, loves being part of a team, and thrives in a dynamic environment, this is the role for you!
Key Responsibilities
- Assist the Director of Food & Beverage in daily operational matters, including coordinating and updating his schedule with vendors, members, and other Department Heads.
- Participate in sales and marketing activities, including sales calls and Club events.
- Prepare purchase requisitions and follow up on payment status.
- Generate weekly and monthly operational and management reports.
- Contribute ideas and provide support for banquet sales and marketing initiatives.
- Assist in the preparation of forecasts and actual budget function sheets.
- Coordinate with all relevant departments to ensure the smooth planning and delivery of events.
- Provide labour costing information for Function Statements.
- Supervise weekly manpower schedules and deploy staff as required to meet functional needs.
- Ensure meeting room setups comply with established SOPs and service standards.
- Work closely with the culinary and service teams to ensure all event arrangements are executed according to members requirements.
- Provide prompt support and service for last-minute changes or requests.
- Handle customer feedback and complaints and follow up on service recovery where necessary.
- Demonstrate teamwork and maintain positive working relationships with colleagues and Management.
- Exhibit adaptability, professionalism, and effective communication skills.
- Take minutes for departmental and sub-committee meetings.
- Perform and support other operational duties as assigned by the Management to support smooth F&B operations.
Requirements
- Friendly and approachable with strong communication skills.
- Proficient in Microsoft Office (Excel, Word, Outlook) with good attention to detail.
- Highly organised with the ability to manage multiple tasks efficiently.
- Willingness to support F&B events, including occasional evenings or weekends.
- Previous F&B or customer service experience is a bonus, but not a must.
Why Join Us
At Singapore Swimming Club, this isn't just a job - it's your chance to be part of the energy that brings our community to life. From sports and social activities and events to food and fun, you'll join a warm, collaborative team that values creativity, initiative, and joy in the everyday. Do what you love while creating meaningful experiences for our members.
