We are looking for an Administrative Assistant to support the executive team; primarily the regional Senior Director of Operations for an international lifestyle and hospitality group. The ideal candidate will be proactive, adaptable, and organized, with the ability to liaise with cross-functional teams. Must demonstrate strong written and verbal communication, attention to detail, and be comfortable handling confidential matters with discretion.
JOB RESPONSIBILITIES
- Draft, proofread, and prepare presentations and other key documents
- Act as a liaison with internal/external stakeholders, maintaining strong relationships and handling inquiries in an efficient manner
- Handle sensitive information with discretion and professionalism
- Coordinate meeting arrangements across multiple time zones and markets
- Support project management initiatives by tracking deliverables and deadlines
- Partner with other management and administrators within the HQ Office to ensure appropriate coverage
- Oversee local and international travel logistics, including expense claims and last-minute changes
PROFESSIONAL SKILLS & QUALIFICATIONS
- Proficiency with Microsoft Office Suite (Outlook, Excel, Powerpoint, Word)
- Outstanding organizational and time management skills, with the ability to manage multiple priorities effectively
- Strong critical thinking and problem solving skills
- Prior experience supporting executives or senior management preferred
