Executive Assistant

We're looking for an Executive Assistant to support our Head of Banking & Expansion APAC and offer light support to other senior members of APAC Leadership Team.

This role will be based out of our Singapore office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations.

This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world.

As a member of the BOSS (Business Operations and Support Services) team, you're a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.

Executive Partnership & Strategic Support

• Calendar & Inbox Management: Manage complex diaries across multiple time zones proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.

• Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.

• Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.

• Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.

Operational & Logistics Excellence

• Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.

• Financial Administration: Process expenses and invoices in strict compliance with company policies partner with Finance BPs to help track and cascade functional budgets.

• Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.

• Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.

Event Leadership & Culture

• Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.

• Culture Champion: Positively contribute to making Wise a great place to work.

• AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

Qualifications

Qualifications & Experience

• Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.

• Proven ability to manage complex calendars and logistics for senior executives.

• Experience handling expense reports and team budgets.

• Experience planning and executing events.

Skills & Abilities

• Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.

• Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.

• Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.

• Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.

• Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.

• Project Management: Capable of driving end-to-end logistics for team offsites and company events,

• Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.

• Team Player: Cultivates a culture of mutual support someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.