Work Your Magic with us!
Ready to explore, break barriers, and discover more We know you've got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.
Your Role
We are seeking a dynamic, highly organized, and proactive Personal Assistant to support the VP/Managing Director in managing day-to-day operations, meetings, and communications across multiple markets. This position requires exceptional mental agility, social awareness, and professionalism in engaging with internal and external stakeholders worldwide.
What You Do
- Manage and coordinate a complex calendar, including scheduling, rescheduling, and effective prioritization of appointments with speed and accuracy by applying proper judgement.
- Organize and execute meetings end-to-end — agenda planning, venue setup, catering, guest coordination, and follow-ups.
- Serve as a trusted point of contact for global managers and senior stakeholders; maintain discretion, professionalism, and decorum at all times.
- Monitor and manage action items from meetings, ensuring timely completion and communication of next steps.
- Anticipate needs and act proactively — identifying opportunities, spotting potential issues early, and responding with sound judgment.
- Support strategic planning processes through coordination, documentation, and brief preparation.
- Facilitate effective networking and relationship building within internal and external commercial teams.
- Represent the office with a positive, energetic attitude — maintain composure and demonstrate situational awareness under pressure (high emotional intelligence) and the ability to foster connection and bring people together.
Who You Are
- Bachelor's degree preferred
- 7-10 years proven experience as an executive assistant, senior executive assistant or in other secretarial position; have experience of supporting communication and people engagement initiatives preferred
- Exemplary organizational, planning and time management skills
- Excellent verbal and written communications skills
- Good Microsoft office skills, especially Excel, Word, and PowerPoint
- Ability to multitask, prioritize daily workload, discretion and confidentiality
- Respectful of hierarchy, confidentiality, and cultural differences.
- Demonstrates poise and composure, positivity, and solution-oriented thinking
- Fast thinker and adaptive problem-solver who thrives in dynamic environments.
- Strong social intelligence and the ability to read cues and respond appropriately.
- Self-starter who requires minimal supervision and shows initiative constantly; fosters critical thinking and ability to adapt quickly (critical thinking skills)
What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!
