Executive Assistant to the Head of College

Dulwich College (Singapore) is looking for an experienced and highly organised Executive Assistant to provide professional and proactive support to the Head of College and members of the College Leadership Team.

This is a varied and busy role at the heart of the College, combining high-level administrative support with planning, coordination, and project work. You will work closely with colleagues across the College and play an important role in supporting leadership, governance, events, and day‑to‑day operations.

What You Will Do

• Manage the diary, schedule, travel, and expenses of the Head of College.
• Provide administrative support to the College Leadership Team as required.
• Act as the first point of contact for VIP parents and visitors, and coordinate VIP visits and itineraries.
• Organise meetings, prepare agendas, take minutes, and follow up on actions.
• Support planning and coordination of College events, audits, inspections, and leadership activities.
• Maintain College‑wide calendars and support the implementation of a new calendar system.
• Prepare reports, presentations, and correspondence using Microsoft Office.
• Track action plans, feedback, and complaints to ensure timely follow‑up.
• Lead and coordinate administrative staff meetings to support effective communication.

What We Are Looking For

You will be professional, reliable, and able to manage confidential information with discretion.

You will ideally have:

• A degree, diploma, or equivalent qualification in administration, business, or a related field.
• At least five years experience in a similar executive or senior administrative role.
• Experience supporting senior leaders and committees.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and spoken English.
• Confidence using digital systems and software (including Microsoft Office).
• The ability to work independently, proactively, and calmly under pressure.

Experience in an international or educational environment is an advantage.

Equity Diversity Inclusion Statement

EiM is committed to diversity within its team, organisational practices, policies and culture. It recognises that people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and it encourages and leverages these differences to make its work more relevant and approachable. EiM will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. EiM strives to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. It expects everyone who works with it to share this commitment and to act accordingly, as it aspires to best serve the EiM mission and its community.

Safeguarding Statement

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references.

PEI Registration Number: 201027137D. Period of Registration: 09 January 2024 to 08 January 2028