Executive Assistant to the Director

ABOUT US

4PLUS8 Group is a Singapore-based premium interior fit-out, joinery, and design group with a team of 40. We operate across three entities - bespoke joinery and interior build, lighting and home automation, and home care and maintenance.

THE ROLE

We're looking for a sharp, execution-focused Executive Assistant to support Andrew Lim, Founder and Group Director, across all three entities. This goes beyond a traditional diary-and-travel EA role -you'll combine close executive support with real operational ownership: driving reporting discipline, following up across departments on the Director's behalf, and pushing key systems and initiatives to completion.

KEY RESPONSIBILITIES

Executive Support

- Manage the Director's calendar, meeting scheduling, and travel arrangements across all three entities

- Draft, proofread, and manage correspondence and internal communications on the Director's behalf

- Prepare briefing notes and materials ahead of meetings coordinate and minute key leadership discussions

- Handle confidential and sensitive information with full discretion

Business & Sales Operations

- Coordinate sales meetings and consolidate sales reporting for the Director's review

- Chase outstanding project payments and run collections analysis, flagging at-risk accounts to salespeople

- Support continuity and follow-through on the company's business plan and strategic initiatives

- Follow up on action items across departments to ensure timely execution

Systems & Process

- Support rollout and adoption of the CRM and internal HUB system across teams

- Drive adoption of AI tools and new working methods across the office

Governance & Accountability

- Review contracts and agreements against company interests before the Director signs off

- Conduct spot checks and accountability follow-ups on staff and departments on the Director's behalf

- Draft official memos and directives communicating decisions across the company

- Support ad-hoc projects spanning, finance, marketing, and strategic initiatives (e.g. listing preparation,M&A activity)

REQUIREMENTS

- Diploma or degree in Business Administration or related field

- 4-6 years of experience as an EA, Chief of Staff, or Operations Executive to a founder, director, or C-suite executive - ideally with exposure to sales or operations reporting, not purely administrative EA work

- Excellent written and verbal communication skills

- Comfortable holding other staff and departments accountable on the Director's behalf, including difficult follow-ups

- Highly discreet, trustworthy, and comfortable handling sensitive/confidential matters

- Strong organizational skills with the ability to manage shifting priorities under pressure

- Proficient in MS Office/GoogleWorkspace comfortable learning CRM/ERP-style systems

- Comfortable working directly with a terse, direct, execution-focused leader