A prestigious global organisation in the pharmaceutical and healthcare sector is seeking an accomplished Executive Assistant to provide dedicated support to their Regional President. This confidential position offers you the chance to work at the heart of a high-performing executive team, where your expertise will be valued and your contributions will have a direct impact on strategic initiatives.
What You'll Do
As an Executive Assistant to the Regional President, you will be entrusted with responsibilities that are central to the success of the executive office. Your day-to-day activities will involve managing complex schedules, coordinating high-stakes meetings across time zones, arranging detailed travel itineraries, and preparing critical documents for board-level discussions. You will act as a trusted liaison between the Regional President and various stakeholders, both internal and external, ensuring that all communications are handled with tact and confidentiality. Your ability to anticipate needs, resolve challenges proactively, and maintain order amidst shifting priorities will be essential. In this role, you will also play an integral part in supporting strategic projects by conducting research or compiling reports that inform key business decisions. Success in this position requires not only outstanding organisational skills but also emotional intelligence, adaptability, and a genuine commitment to supporting others within a collaborative team environment.
- Provide seamless administrative and operational support to the Regional President, ensuring all engagements are managed efficiently and effectively.
- Manage intricate calendars, coordinate high-level meetings, and arrange travel logistics with meticulous attention to detail.
- Prepare, review, and edit correspondence, presentations, reports, and sensitive documents while upholding strict confidentiality standards.
- Serve as the primary point of contact for both internal and external stakeholders, demonstrating diplomacy and discretion at every interaction.
- Handle highly confidential information related to executive communications, strategic initiatives, and corporate decisions with integrity.
- Anticipate the needs of the Regional President by proactively resolving scheduling conflicts and operational challenges before they arise.
- Coordinate cross-functional activities by liaising with senior leadership teams to ensure smooth communication and timely follow-up on key initiatives.
- Support strategic projects by conducting research, preparing reports, and managing project timelines as required by executive leadership.
- Facilitate effective communication between departments by maintaining clear records of meetings, action items, and deliverables.
- Adapt quickly to changing priorities while maintaining composure under pressure in a fast-paced executive environment.
What You Bring
To excel as an Executive Assistant to the Regional President, your background should reflect significant experience supporting C-suite or senior executives within large multinational organisations, ideally in sectors such as pharmaceuticals or healthcare but also relevant if gained in financial services or professional services environments. Your proven ability to juggle competing demands while maintaining accuracy will set you apart. You bring not only technical proficiency but also strong interpersonal skills; your warmth helps foster positive relationships across all levels of the organisation. Discretion is second nature for you when dealing with sensitive information or confidential projects. Your adaptability ensures you remain responsive even when faced with last-minute changes or urgent requests. Above all else, your commitment to teamwork means you consistently go above expectations in supporting colleagues while contributing positively to organisational culture.
- A minimum of 710 years experience providing executive support at senior levels within multinational corporations such as Pharmaceuticals/Healthcare, Financial Services, FMCG or Professional Services.
- Exceptional organisational abilities demonstrated through successful management of multiple priorities and tight deadlines in demanding settings.
- A proven track record of handling confidential matters with utmost professionalism, discretion, honesty and integrity.
- Outstanding written and verbal communication skills enabling you to draft clear correspondence and interact effectively with diverse audiences.
- Highly developed interpersonal skills allowing you to build trust-based relationships with executives, peers and external partners alike.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as familiarity with modern collaboration platforms for efficient workflow management.
- A proactive approach combined with solution-oriented thinking that enables you to adapt seamlessly within evolving environments.
- Flexibility regarding regional travel requirements or after-hours commitments when necessary for business continuity.
- Experience supporting cross-functional teams or leading coordination efforts among senior leadership groups is highly desirable.
- Demonstrated ability to anticipate needs before they arise while remaining calm under pressure during periods of rapid change.
What Sets This Company Apart
This organization is a globally respected leader, where your work makes a real impact regionally and globally. It fosters an inclusive, collaborative culture where every voice is valued, invests in professional development tailored to individual growth, and offers flexible working arrangements. With access to cutting-edge resources and regular interaction with visionary leaders, employees are inspired daily while contributing to science-driven solutions that improve lives. Whether seeking long-term career growth or meaningful work with supportive colleagues, this is a place where people thrive together.
What's Next
If you are ready for a rewarding new challenge supporting top-tier leadership within a globally recognised organisation, this is your moment!
Apply today by clicking on the link provided; take the next step towards joining an inspiring team where your talents will be celebrated.
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement
