Executive Assistant to Group CEO

About the role

The Executive Assistant will act as the primary point of contact for all matters directed to the CEO. Working in a fast-paced environment, you will manage the CEO's schedule, travel, communications, reporting, and special projects, while ensuring seamless coordination across internal teams and external stakeholders. A core part of the role is acting as the CEO's information engine - gathering, organising, and simplifying information so the CEO can make decisions quickly, and preparing materials that feed into CEO and Chairman review cycles.

Key responsibilities

• Manage and maintain the CEO's complex, fast-moving calendar, scheduling meetings, calls, and appointments with precision

• Proactively anticipate scheduling conflicts and resolve them with minimal disruption

• Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance

• Screen, prioritise, and manage a high volume of emails, calls, and correspondence on behalf of the CEO

• Draft, proofread, and send communications including letters, emails, briefing notes, and presentations

• Serve as the first point of contact for senior stakeholders, investors, board members, and development partners

• Arrange domestic and international travel including flights, accommodation, ground transport, and detailed itineraries

• Prepare comprehensive travel packs with relevant documentation and briefings

• Manage visa applications and travel documentation as required

• Track and follow up on key actions, deliverables, and deadlines across ongoing projects

About you

• 2-4 years of experience supporting a senior executive, director, or business leader

• Exceptional organisational and time management skills with a keen eye for detail

• Strong written and verbal communication skills

• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Demonstrated ability to handle sensitive and confidential information with discretion

• Ability to work independently, manage competing priorities, and adapt to a dynamic environment

• Professional, polished, and personable with a proactive can-do attitude

• Degree-level education or equivalent professional qualification preferred

• Secretarial, business administration, or office management qualification is an advantage

Benefits

• Direct exposure to senior leadership and high-value real estate projects

• A collaborative, entrepreneurial working environment

• Opportunities for professional growth and career development

• Competitive salary commensurate with experience