Regenesis is a sustainable materials innovation deep-tech company developing advanced recycled materials for the fashion and plastic industries. It was born as a spin-off after 6 years of sustainable product development with Pangea Movement.
We are developing high performance recycled composites made from ocean bound plastic waste and captured CO2, using nanotechnology and AI, starting with eyewear, with a vertically integrated global partnership model.
The company initially launched with a direct to consumer model producing sustainable outdoor products and recycled eyewear, selling products to thousands of customers online in 80 countries, that cleaned 120,000 kgs of plastic waste from the environment.
We are now successfully transitioning to a B2B materials platform model to enable the same level of circularity and regenerative impact at a global industrial scale. We are supplying advanced recycled eyewear produced with our materials to global brands.
Through our Regenesis 360 program, we provide a one-stop integrated ecosystem to enable eyewear companies to transition to a certified, low-carbon, circular-economy model compliant with existing and upcoming EU regulations.
About the Role
We are seeking a highly strategic, systems-oriented Executive Assistant to the CEO to build and manage a high-performance Executive Operations Engine that maximizes the CEO's effectiveness, focus, and decision-making capacity.
This role goes beyond traditional administrative support you will act as a force multiplier, structuring priorities, optimizing workflows, and ensuring seamless execution across the CEO's agenda. You will translate complex, fast-moving priorities into clear actions, systems, and follow-ups, enabling speed without compromising quality.
You will own the end-to-end executive support system: from calendar architecture and communication flow to meeting intelligence, task tracking, and cross-functional coordination. Working closely with leadership and key stakeholders, you will ensure alignment, accountability, and execution across strategic initiatives in a fast-paced, global environment.
Key Responsibilities
1. Executive Calendar & Priority Management
- Design and manage a highly optimized CEO calendar aligned with strategic priorities
- Continuously reprioritize meetings and commitments based on business impact
- Ensure adequate focus time for deep work and decision-making
- Anticipate scheduling conflicts and proactively resolve them
2. Meeting Intelligence & Execution Support
- Prepare agendas, materials, and context for key meetings
- Attend strategic meetings, capture structured notes, and define clear action points
- Track follow-ups and ensure accountability across stakeholders
- Support execution of high-priority initiatives discussed in meetings
3. Communication & Information Flow
- Manage CEO's inbox and key communication channels with speed and clarity
- Draft, edit, and refine internal and external communications
- Ensure critical information is filtered, prioritized, and actioned
- Act as a communication bridge between CEO and internal/external stakeholders
4. Task & Project Coordination
- Translate CEO directives into structured tasks and track execution progress
- Coordinate cross-functional projects and ensure deadlines are met
- Maintain visibility on key initiatives and flag risks or delays early
- Support ad-hoc strategic projects and operational needs
5. Executive Operations & System Optimization
- Build and continuously improve systems, workflows, and tools that enhance CEO productivity
- Standardize processes for recurring activities (meetings, reporting, communication)
- Manage travel planning and logistics with high efficiency and foresight
- Ensure operational excellence in all aspects of executive support
Requirements:
Qualifications & Experience
- 3–5+ years of experience in design management, creative strategy, innovation projects, or related fields
- Proven experience in global design awards submissions or creative competitions is highly preferred
- Background in industrial design, fashion, materials science, or sustainability is a strong advantage
- Experience working in cross-functional environments (R&D, Product, Marketing, Sustainability)
- Familiarity with circular economy, lifecycle analysis, and regenerative design principles
- Experience in exhibitions, design events, or global collaborations is a plus
- Advanced English proficiency (written and spoken)
Skills & Competencies
- Exceptional storytelling ability, translating complex technical and sustainability concepts into clear, compelling narratives
- Strong understanding of circular systems, material innovation, and impact-driven design
- High level of organization with the ability to manage multiple high-stakes deadlines
- Strategic thinking with strong attention to detail
- Project management and stakeholder coordination capabilities
- Analytical mindset with the ability to evaluate performance and optimize outcomes
- Proactive, resourceful, and adaptable in a fast-paced, innovation-driven environment
Process Ownership
- Executive Productivity System
- Own calendar, task management, and prioritization frameworks
- Meeting & Follow-up System
- Ensure structured meetings, clear outputs, and consistent execution tracking
- Communication Management System
- Oversee inbox, messaging flow, and information prioritization
- Cross-functional Coordination
- Align teams and stakeholders on CEO-driven initiatives
- Operational Efficiency Framework
- Continuously improve systems, tools, and workflows supporting the CEO
Qualifications
Education
- Bachelor's degree in Business Administration, Management, or related field
- Additional certifications in project management or operations are a plus
Experience
- 3–6+ years of experience as an Executive Assistant or in a similar high-responsibility role
- Proven experience supporting C-level executives in fast-paced environments
- Strong track record of managing complex schedules, communications, and priorities
- Experience in startups or high-growth companies is highly preferred
- Exposure to cross-functional coordination and strategic projects
Technical Skills
- Advanced proficiency in Google Workspace / Microsoft Office
- Experience with project management tools (e.g., ClickUp, Notion, Asana)
- Strong organizational and task management skills
- Excellent written and verbal communication skills in English
- Ability to create structured documents, reports, and presentations
- High attention to detail and process optimization mindset
Working Conditions
- Based in Singapore with on-site presence required for close CEO collaboration
- Flexible working hours aligned with CEO schedule and global engagements
- High-intensity, fast-paced environment with dynamic priorities
- Occasional travel required to support business activities
Outcomes (First 6–12 Months)
- Establish a structured and highly efficient CEO calendar and prioritization system
- Improve execution speed and follow-through on key initiatives
- Ensure all meetings have clear outputs, action points, and accountability
- Streamline communication flow and reduce noise for the CEO
- Build reliable systems for task tracking and cross-functional coordination
- Significantly increase CEO productivity and focus on high-impact areas
KPIs
- CEO Productivity Improvement (measured by time allocation & priority focus)
- Task Completion Rate (%) for CEO-driven initiatives
- Meeting Effectiveness Score (clear outputs, follow-ups executed)
- Response & Communication Efficiency (inbox turnaround time)
- Calendar Optimization (time spent on high-impact activities)
- Execution Speed (time from decision to implementation)
