Executive Assistant
Key Responsibilities
- Oversee daily office administration, ensuring smooth and efficient operations.
- Manage HR functions, including payroll processing, leave and attendance records.
- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
- Maintain employee records in compliance with local regulations and company policies.
- Coordinate employee engagement activities, training sessions, and performance review processes.
- Liaise with external vendors, service providers, and government agencies for HR and office matters.
- Ensure compliance with Singapore employment laws and regulations.
- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
- Manage CEO's calendar: schedule appointments, meetings, and conference calls.
- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
- Handle visa applications, renewals, and related documentation for CEO business travel.
- Prepare meeting materials, presentations, and reports for CEO as required.
- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
Requirements
- Diploma/Degree in Business Administration, HR, or related field.
- Minimum 5 years experience in office management, HR administration, or executive secretary roles.
- Strong knowledge of Singapore employment laws and payroll processes.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
- Excellent organizational and multitasking skills with strong attention to detail.
- Professional communication skills in English (written and spoken).
- Ability to handle confidential information with discretion.
- Proactive, resourceful, and able to work independently.
Ready to make an impact We'd love to hear from you! Apply today by sending your resume to [Confidential Information] or click apply now!
..We regret to inform that only shortlisted candidates would be notified
Talentvis Singapore Pte Ltd | EA License No: 04C3537
EA Personnel Name: Sherwin Wong | EA Personnel No: R1770151
