- Position : Executive Assistant/Secretary (HR Operations/CEO Support)
- Location : Chinatown
- Working hours : Monday - Friday, 9:30 AM - 6:30 PM
- Salary (commensurate with experience) : Up to $6000 + Performance Bonus + 14 Days Annual Leave
- Duration : Permanent
- Industry : Financial Iinstitution
Main Responsibilities:
- Oversee daily office administration, ensuring smooth and efficient operations.
- Manage HR functions, including payroll processing, leave and attendance records.
- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
- Maintain employee records in compliance with local regulations and company policies.
- Coordinate employee engagement activities, training sessions, and performance review processes.
- Liaise with external vendors, service providers, and government agencies for HR and office matters.
- Ensure compliance with Singapore employment laws and regulations.
- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
- Manage CEO's calendar: schedule appointments, meetings, and conference calls.
- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
- Handle visa applications, renewals, and related documentation for CEO business travel.
- Prepare meeting materials, presentations, and reports for CEO as required.
- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
- Other ad-hoc activities assigned
Requirements:
- Diploma/Degree in Business Administration, HR, or related field.
- Minimum 5 years experience in office management, HR administration, or executive secretary roles.
- Strong knowledge of Singapore employment laws and payroll processes.
- Bilingual in English and Mandarin to converse with Mandarin speaking associates
Email to: [Confidential Information] or call me at: 6398 5682 for more information.
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...We do not charge our candidates any referral fee nor bind them with any contract....
Diana Okta Tio
Deputy Consulting Director (APAC)
Reg no.: R2094678
EA No: 13C6684
Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.
If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.
