Provide comprehensive administrative support to ensure smooth office operations, effective stakeholder coordination, and compliance with internal policies and procedures. The role serves as a key point of contact for internal teams, management, vendors, and external parties, ensuring efficient communication and operational support.
Key Responsibilities
Office Administration & Operations
- Ensure the smooth day-to-day running of office operations and facilities.
- Manage office supplies, pantry inventory, stationery, equipment, and workspace arrangements.
- Coordinate with vendors and service providers for maintenance, cleaning, courier, and other office-related services.
- Monitor and procure administrative supplies and assets as required.
- Maintain office records, filing systems, and administrative documentation.
Compliance & Documentation
- Maintain accurate and up-to-date records of contracts, policies, SOPs, and administrative documents.
- Ensure compliance with internal policies, procedures, and confidentiality requirements.
- Support audits and compliance reviews by preparing required documentation.
- Assist in updating administrative processes and workflows.
Meeting & Event Coordination
- Coordinate meetings, including venue bookings, equipment setup, catering, and logistics.
- Prepare meeting materials, minutes, and reports where required.
- Support the planning and execution of corporate events, employee engagement activities, and company functions.
- Arrange travel and accommodation for employees and visitors when necessary.
Executive Support
- Provide administrative support to senior management, including calendar management and scheduling.
- Prepare correspondence, reports, presentations, and other business documents.
- Coordinate communication between management, internal teams, and external stakeholders.
- Manage incoming communications and ensure timely follow-up on action items.
Requirements
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong administrative, organizational, and coordination skills.
- Excellent communication and interpersonal abilities.
- High level of accuracy, attention to detail, and confidentiality.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Team-oriented, proactive, and service-focused approach to work.
Yee Jie Ling Jaslin (R1440114)
Business Edge Personnel Services Pte Ltd (96C4864)
