Executive Assistant & Quantity Surveyor (3-Day Work Week)

Job Summary:

We are seeking an organized Executive Assistant & QS to support the Director with daily administrative operations while managing project cost administration, financial data entry, and quantity surveying (QS) support tasks for landscape and construction projects.

Key Responsibilities:

1. Quantity Surveying & Cost Management Support

• Assist in preparing budget advice, cost planning, cost estimations, and benchmarking for landscape, civil engineering, and construction projects.

• Support design cost control and value management processes across project lifecycles.

• Assist in drafting, checking, and maintaining tender documentation, procurement strategy records, and contract documentation.

• Perform accurate data entry for project costs, claims, vendor records, and incoming financial documents.

• Cross-check project documentation and incoming figures against purchase orders and project delivery records to track expenses and flag discrepancies.

2. Director Support & Office Administration

• Provide executive administrative support to the Director, including calendar management, documentation, and filing.

• Handle general office administration, records management, and incoming/outgoing paperwork.

• Assist in organizing meeting schedules, preparing documentation, and following up on action items.

Requirements:

• Diploma or Degree in Quantity Surveying, Civil Engineering, Construction Management, Business Administration, or a related field.

• Prior experience in office administration, executive support, QS support, or financial data entry within the landscape, construction or engineering sector preferred.

• High proficiency in MS Excel and Word with strong numerical accuracy and data entry speed.

• Solid organizational skills with the ability to handle confidential documents and multitask effectively.

• Strong written and verbal communication skills.